Summary of the General Meeting by Diann Leo, DSE secreatry
A crowd of 30 DSE members gathered after the Polo Field 5K on July 28 for a club general meeting re-capping the first half of 2013. The meeting lasted 55 minutes, from 10:10 to 11:05 AM. Minutes for the August 2012 General Meeting were read and approved by all club members in attendance.
Treasurer Chikara Omine reported that club revenue is roughly the same as in July 2012; however expenses are nearly $8000 greater than that of July 2012. Part of the additional 2013 expenses includes a donation to the Dipsea Race Foundation as well as higher race permits and police presence at the Double Dipsea.
Membership Chair Richard Nishiki-Finley reported there has been a 5% drop in club memberships since December 2012. Richard asked the Board to clarify the policy on membership status changes, proposing the following measures: expiration “gray periods” decreasing from three months to one month; allowing belated additions to memberships only at time of renewal; allowing for a change in newsletter status but ignoring change in dues until the next renewal; and reimbursing the difference between a family membership to a single membership should one member pass on.
President George Sacco brieﬂy presented the Board’s accomplishments for the year thus far: clariﬁ cation of race fees (particularly for youth), drafting of safety policy and treasury audits, and the review of committees for membership, safety, and planning for the General Meeting. George further stated that all board meetings this year had been summarized and placed in the newsletters.
For new business, George proposed the forming of three new committees: 1) to write EMS procedures, 2) to rewrite the by-laws, and 3) to address the need for volunteers to ensure the club’s survival. Gala Coordinator Kevin Lee provided the update that the gala committee is currently being formed and that a date and place have already been chosen for the 2014 celebration.
Wendy Newman proposed the formation of an additional committee (working title Modernization Committee) that would brainstorm potential technological advancements to keep the club’s communications current. Additionally, Kitzzy Aviles and Jason Buckner have stepped up to take over the position of webmaster.